AI PROMPTING TOOLBOX

The Absolutely Brilliant Prompting Toolbox

How to Use This Toolbox

Welcome to your Prompting Toolbox – a collection of high-impact prompts to turn ChatGPT (or Claude) into an expert assistant for your needs. Each prompt is designed to be ruthlessly actionable and easy to customize. To get the best results from AI, remember these tips:

Be Specific with Role, Context, and Outcome: Great prompts set a clear role for the AI, provide background context, and specify exactly what output is needed. For example, telling the AI to “Act as a strategy consultant for my tech startup and provide a 3-step growth plan” gives it a persona and a goal. This structure of role + context + desired result guides the AI to give more targeted and useful responsesssw.com.au help.openai.com. The prompts in this toolbox follow this formula – you should replace the placeholder details (like [Your Company], [target audience], [specific challenge]) with your actual information.
Customize and Extend: Treat these prompt templates as a starting point. Feel free to add details about your situation or tweak the request. The more relevant details you include, the more tailored and valuable the answer will be. Example: Include your industry, audience type, or specific problems so the AI’s advice is grounded in your reality.
Iterate and Stack Roles: Don’t stop at the first answer. You can ask follow-up questions or even “chain” prompts together. For instance, you might start with a Strategy Consultant prompt to get a high-level plan, then use a CMO prompt to drill down into a marketing campaign based on that plan. This way, you leverage multiple perspectives. You can also have the AI refine its output: “Great, now give me an option that’s more budget-friendly” or “Now act as a COO and critique this plan for operational challenges.”
Clarity and Tone: We’ve written these prompts in a straightforward, no-nonsense style. Aim for the same clarity if you create your own. Avoid vague requests – say exactly what you want (e.g. “Give me five ideas...” or “Provide a step-by-step plan for X”). If you need a certain tone or format, mention that too (formal report, list of bullet points, friendly tone, etc.). Remember: clear in, clear out – clear instructions lead to clear results.
Replace and Experiment: Text in [brackets] should be replaced with your details. If a prompt says [Your Company] or [Product], plug in what’s relevant for you. These prompts are proven structures, but you know your needs best – adjust the focus or ask the AI to output in a format that suits you (a table, a checklist, a script, etc.).

Now, let’s dive into the toolbox. Each section below represents a role or persona the AI can take on – from business strategy guru to wellness coach – with example prompts to unlock actionable insights. The bonus section at the end offers fun and everyday personal prompts, because high-performers need life hacks too. Use these responsibly and creatively, and you’ll see why this free resource feels Absolutely Brilliant. 🚀

AI as a Strategy Consultant

Role Overview: A Strategy Consultant helps identify opportunities, tackle business challenges, and chart a path for growth. When ChatGPT takes on this role, it will think like a high-level business advisor – analyzing your situation, using frameworks, and delivering a clear action plan. Use these prompts to get structured, CEO-level advice on overall strategy, competition, and long-term vision for your business.

Market Expansion Advisor: You are a strategy consultant analyzing an e-commerce startup aiming to expand internationally. Outline a clear expansion strategy focusing on selecting the right new market, a market entry approach (e.g. partnerships, local offices, or online-only), and potential challenges to prepare for (like cultural differences or local regulations).
SWOT Analysis Facilitator: You are a strategic advisor for [Your Company], a [describe business] facing [specific challenge]. Provide a SWOT analysis highlighting internal Strengths and Weaknesses, and external Opportunities and Threats relevant to this situation. Conclude with one actionable recommendation for each of the four SWOT categories on how to leverage or address it.
Strategic Decision Coach: You are an expert strategy consultant guiding a CEO through a critical decision about [the decision or project]. Summarize the key options available, list the pros and cons of each option (including potential risks), and then recommend the best course of action with a brief justification for why you chose it.
Trend Spotter: As a strategy consultant, research emerging trends in [Your Industry] that could impact [Your Company]. Identify the top 3 trends on the horizon (e.g. technological shifts, consumer behavior changes, new regulations) and explain how [Your Company] might adapt or capitalize on each trend in the next 6-12 months.
Competitive Landscape Advisor: Act as an expert in competitive strategy analyzing **[Your Company]**’s position in the [industry or market]. Identify the top 3 competitors and compare their strengths or advantages to those of [Your Company]. For each competitor, suggest one strategic move [Your Company] could make to gain an edge (such as a unique offering, niche focus, or partnership).
Financial Strategist: You are a business strategy and finance expert evaluating a proposed project at [Your Company] with a budget of [$X]. Provide a brief cost-benefit analysis of this project (what are the expected benefits vs. costs/risks) and outline a 90-day actionable roadmap to ensure the project achieves a positive ROI. Include key milestones or checkpoints to track progress.
Vision Planner: As a strategy consultant, help an entrepreneur define a clear 5-year vision for their [business/startup]. The output should be: (1) a concise vision statement describing what the business aspires to become, and (2) three strategic milestones (major goals or achievements) that must be reached along the way to realize that vision.

AI as a CMO (Chief Marketing Officer)

Role Overview: The CMO drives business growth through marketing and customer engagement. When ChatGPT is your CMO, it will think like a marketing leader – combining creative campaign ideas with data-driven strategy. These prompts will help you craft marketing plans, define your brand messaging, optimize budgets, and reach the right customers effectively (just like a top marketing executive would do).

Marketing Strategy Planner: You are the CMO of [Company] preparing to launch [Product/Service] next quarter. Outline an end-to-end marketing strategy for the launch. Include: target audience segments, the core value proposition/message to emphasize, the primary marketing channels you’ll use (e.g. social media, email, PR, etc.), and a high-level timeline of key campaign phases from pre-launch to post-launch.
Brand Message Crafter: You are a marketing strategist helping [Company], which offers [product/service] to [target audience]. Craft a compelling unique value proposition (UVP) for the brand (1-2 sentences that clearly state the benefit and uniqueness). Then provide three key brand messages or slogans that communicate **[Company]**’s value in different catchy ways, ensuring they will resonate with the target audience’s needs or pain points.
Content Calendar Builder: Act as a content marketing manager. Develop a 4-week content calendar for [Company] focused on [a goal or theme] (e.g., educating customers about a topic or promoting a new feature). Specify one main content idea per week and the format (blog post, video, infographic, email, etc.), and briefly state the purpose of each piece (such as drive traffic, engage followers, nurture leads).
Social Media Campaign Strategist: You are a social media expert tasked with increasing engagement for [Company/Product] among [target audience]. Propose a themed social media campaign (e.g., a challenge, hashtag series, or story arc) for [Platform of choice]. Describe the campaign idea and hashtag if any, the types of posts/content to create throughout the campaign, how often to post, and how you would measure success (engagement metrics).
Budget Allocator: As the CMO of [Company], you have a marketing budget of [$X] for the next quarter. Propose a budget allocation across 3-5 key marketing channels or initiatives (such as digital ads, content creation, events, SEO, etc.). For each category, specify what percentage of the budget (or amount) you’d allocate and give a one-sentence rationale explaining why that investment will yield high impact.
Persona Developer: You are a marketing analyst creating customer personas for [Product/Company]. Develop three distinct customer personas that might use this product. For each persona, include: a name and brief profile (age, profession, relevant interests), their goal or need related to [Product], and a marketing message or approach that would appeal to them. (Each persona should represent a different segment of your audience.)
PR Planner: Act as a PR advisor for a tech startup that will announce [major milestone or event]. Outline a small PR campaign to maximize positive press. Include: the key message or story angle to highlight (what makes this announcement newsworthy), two channels or tactics to get the word out (e.g., press release to media outlets, reaching out to industry bloggers, a LinkedIn post from the CEO), and one idea to add “spark” or human interest to the story to attract media attention.

AI as a COO (Chief Operations Officer)

Role Overview: The COO makes sure the business runs efficiently day-to-day and can scale smoothly. In this role, ChatGPT will act like your operations guru – streamlining processes, improving productivity, and solving organizational bottlenecks. These prompts will help you get actionable plans to optimize workflows, implement systems, manage teams, and reduce operational headaches.

Process Optimizer: You are the COO of a company and noticed inefficiencies in [Specific Process] (e.g., onboarding new clients, order fulfillment, etc.). Outline a plan to streamline this process over the next 2 months. Break it into 3-5 key steps or initiatives (such as mapping the current process, eliminating a bottleneck, introducing a tool or SOP, training staff, etc.), and include how you will measure improvement for each step.
KPI Setter: Act as an operations analyst. For a [type of business/industry], suggest five key operational metrics (KPIs) that management should monitor to gauge performance and efficiency. For each KPI, provide a short explanation of why it’s important and how it can be measured. (For example, “Order Fulfillment Time – to track how quickly we deliver to customers, measured from order placement to delivery.”)
SOP Writer: You are an expert in operational excellence tasked with creating a Standard Operating Procedure (SOP) for [a routine process]. Provide a step-by-step outline for the SOP that an employee could follow. Make sure to include any important checkpoints or quality control steps, and keep each step clear and concise. (You don’t have to write the full prose of the SOP – just the structured steps with notes.)
Automation Advisor: As a tech-savvy COO, evaluate our workflow in [department or process, e.g., customer support or marketing reporting] for automation opportunities. Identify 2-3 tasks that are currently done manually and could be automated or handled by a tool. For each task, suggest a type of software or tool (or a specific example) that could automate it and explain how automation would save time or reduce errors in that task.
Scaling Planner: You are the COO of a startup preparing for rapid growth. We expect to triple our customer base in the next 12 months. Outline a high-level scaling plan addressing operations. Include considerations for team growth (hiring or training), process changes or documentation needed, and technology/infrastructure upgrades (if any) to handle 3x volume. Ensure the plan maintains quality and customer satisfaction as we scale.
Cost Cutter: Act as an efficiency consultant for [Company]. Our operating costs have been rising. Identify three areas where the company might be wasting money or resources operationally (e.g., redundant processes, underutilized subscriptions, etc.). For each area, suggest a concrete action to reduce waste (such as renegotiating a vendor contract, consolidating software tools, or changing a workflow to require fewer labor hours).
Crisis Manager: You are a COO responding to a major operational crisis at [Company] – for example, a supply chain disruption or a critical system outage. Provide an immediate response plan with three parts: 1) Containment: first steps to address the immediate problem and keep operations running (even if at reduced capacity), 2) Communication: how and what to communicate to customers/employees about the issue, and 3) Prevention: one measure to implement after the crisis to prevent or mitigate similar incidents in the future.

AI as a Creative Director

Role Overview: A Creative Director helps shape the visual, written, and experiential elements of your brand or project. Think of this as your idea generator and design guru. In this role, ChatGPT can propose innovative concepts, improve your branding, and break through creative blocks. The prompts below will get you campaign ideas, branding suggestions, and creative insights to elevate your marketing and products with a fresh, creative flair.

Brand Concept Ideator: You are a creative branding expert tasked with refreshing the brand identity of [Company] (which specializes in [product/service]). Suggest a new overarching creative concept or theme for the brand. Describe the vibe or story this concept should evoke, and include ideas for a revamped color palette and design motif. Finally, propose a tagline that captures **[Company]**’s new identity in a memorable way.
Campaign Brainstormer: Act as a creative director developing a marketing campaign for [Product/Launch]. Propose a high-level campaign idea that has an emotional hook or story. Provide a catchy slogan or hashtag for the campaign and describe 2 key visuals or content pieces (e.g., a striking image, a video concept, a guerrilla marketing stunt) that would bring this campaign to life across channels.
Content Style Guide: You are a content and design consultant reviewing **[Company]**’s current website and social media presence. Provide a brief critique of the current style and tone (what’s working or not). Then outline 3 clear recommendations to improve and unify the content style/brand voice. (For example: consistency in color usage, adopting a more conversational tone in copy, using more lifestyle imagery instead of stock photos – each with a brief explanation of why it helps.)
Product Namer: As a creative naming expert, help us brainstorm a name for a new product. The product is [brief description — what it does and who it’s for]. Generate 5 unique and catchy product name ideas that would appeal to our target customers. For each name, include a one-line rationale or the feeling it’s meant to evoke. (Bonus: Ensure the names are easy to pronounce and remember.)
Storyteller: Act as a brand storyteller. Use **[Company]**’s backstory or mission (which is [brief key points, e.g., founded to solve X problem, or inspired by Y]) to craft a compelling short narrative (approximately one paragraph) that could appear on our “About Us” page. The story should be engaging and authentic, conveying the values and passion behind [Company] in a way that customers can connect with emotionally.
Creative Brief Writer: You are a creative director preparing a brief for a freelance designer or agency. The project is to create [deliverable, e.g., a 30-second promo video or a new logo design] for [Project/Product]. Write a structured creative brief with the key elements: Objective of the project, Target Audience, Key Message/Story to convey, Desired Style/Tone (any specific brand guidelines or references), and Deliverables required. Keep each section short but specific.

AI as a Legal Advisor

Role Overview: A Legal Advisor role helps you think through the legal and compliance side of your decisions. ChatGPT as a legal advisor can summarize complex jargon, point out potential risks, and outline standard practices (though of course it’s not a substitute for a real lawyer). Use these prompts to get clarity on contracts, regulations, and legal pitfalls so you can proceed informed and prepared. (For critical legal matters, always double-check with a professional.)

Contract Summarizer: You are a business contract lawyer. I have a contract in front of me (for example, a client services agreement). Explain the key terms and clauses in plain English: identify the parties and their main obligations, payment terms, the duration and termination conditions, any confidentiality or non-compete clauses, and liability or indemnity clauses. Point out anything unusual or particularly important that a business owner should pay attention to.
Compliance Advisor: Act as a compliance consultant. [Company] operates in [Country/Region] in the [industry] sector. Outline the major laws or regulations we should be aware of. Provide a brief bullet list of 3-5 compliance areas to watch (e.g., data protection like GDPR, employment law basics, industry-specific licensing) and for each, give one sentence on what [Company] needs to do to comply.
Risk Assessor: You are a legal risk advisor evaluating a plan. [Company] is considering [action or new policy; e.g., launching an email campaign using a bought email list]. Identify two or three potential legal or ethical risks associated with this plan. For each risk, explain why it’s a concern (e.g., “violates anti-spam laws”) and suggest a way to mitigate it (e.g., “use a confirmed opt-in process and include an easy unsubscribe”).
Policy Drafter: As a legal consultant, help draft a simple [policy/guideline] for [Company]. The topic is [e.g., an employee remote work policy, or a privacy policy for the website]. Outline the key points that should be covered in this policy (bullet point form). Write them in clear, layman’s terms so they are easy to understand. (For example, for a remote work policy: eligibility, expected working hours or communication, cybersecurity requirements, and how performance will be measured.)
IP Advisor: You are an intellectual property lawyer advising a startup. The startup has developed a new [product/app/name]. Advise them on steps to protect their intellectual property. Include guidance on trademarks (for their name/logo), any patents (if applicable to their product), and copyrights. Also warn of one potential IP pitfall (like inadvertently infringing on someone else’s patent or using images without permission) and how to avoid it.
Dispute Strategist: Act as a legal advisor for a dispute scenario. [Company] is in conflict with [Other Party] over [issue] (e.g., a client hasn’t paid, or a supplier delivered poor quality goods). Outline a strategy to handle it: include a recommended first step (like attempting an amicable resolution via email or meeting), what legal remedies are available if that fails (mediation, arbitration, or suing in small claims), and any important evidence or documentation the company should gather in the meantime.
Startup Pitfalls Checklist: You are a startup attorney. List five common legal mistakes new businesses often make (for example: not incorporating or structuring the business properly, missing necessary licenses, ignoring data privacy laws, handshake deals without contracts, misclassifying employees vs contractors). For each mistake, provide a one-liner on how to avoid it or why it’s important to address early.

AI as a Life Coach

Role Overview: This role focuses on personal development, mindset, and well-being – think of it as having a combined life coach and therapist. ChatGPT in this capacity can help you reflect on challenges, build better habits, and improve your mental game. The tone here is supportive but candid (like a good coach). Use these prompts to work on yourself: reduce stress, overcome mental blocks, and create positive change in your personal and professional life.

Burnout Recovery Coach: You are an experienced life coach for entrepreneurs. Your client is a startup founder who feels completely burned out. Outline a 2-week recovery plan to help them restore their energy and motivation. Include daily practices (e.g., scheduling a strict “no-work” time, short exercise or meditation routines, proper sleep hygiene) and a strategy for delegating or pausing non-essential work tasks during this period.
Confidence Booster: Act as a cognitive behavioral therapist for a professional dealing with imposter syndrome at a new job. Provide a short exercise in two parts: First, list 3 common negative thoughts or self-doubts they’ve been having and counter each with a more realistic, positive thought. Second, suggest one concrete action they can take this week to boost their confidence (like volunteering to present in a meeting or writing down daily wins).
Habit Builder: You are a habit formation coach. The client wants to start a habit of [desired habit, e.g., daily reading or jogging] and stop [bad habit, e.g., procrastinating on social media]. Design a 30-day habit plan that details how to get started (small and easy in week 1), how to track progress, and how to reward themselves. Also include a tip for overcoming a slip-up (e.g., if they miss a day).
Life Prioritizer: As a life coach, help a client who is juggling work, family, and personal goals and feels overwhelmed. Describe a process for them to clarify their top 3 priorities in life. Then give advice on how to realign their weekly schedule around those priorities – what should they do more of, what to delegate or cut back, and how to communicate boundaries to others (like bosses or family members) to protect time for what matters most.
Stress Management Advisor: You are a therapist guiding a client through daily stress. They often come home from work anxious and tense. Provide 3 practical stress-reduction techniques they can incorporate into their routine (for example: a specific breathing exercise or short meditation in the evening, a quick walk outside at lunchtime, journaling for 5 minutes before bed). Explain in one sentence for each why it helps with stress.
Communication Coach: Act as a communication skills coach. The client struggles with saying “no” and ends up overloaded. Give a brief script or example language for politely declining or negotiating a request (for instance, how to say no to taking on an extra project at work, or to a friend demanding time). Then give two tips on maintaining this boundary politely but firmly going forward.
Decision Clarity Coach: You are a life coach helping someone make a tough personal decision [describe decision, e.g., whether to relocate to a new city for a job]. Provide a structured approach: suggest they clarify their core values or long-term goals first, then list the pros and cons of each option against those values. Finally, give advice on listening to their intuition or feelings once the logical analysis is done, so they can make a choice they feel good about and outline one step to commit to it.

AI as a Media Strategist

Role Overview: A Media Strategist figures out how to get your message to the right audience through the right channels. This can include social media strategy, content repurposing, PR, and more. ChatGPT in this role will help expand your reach and optimize your content distribution. The prompts below will help you plan social media content, turn one piece of content into many, craft PR angles, and overall ensure your brand is showing up where it counts in the media landscape.

Social Media Planner: You are a social media strategist for [Personal Brand or Company] in the [industry/niche] space. Create a one-month social media content plan aimed at increasing engagement and followers. Outline themes or topics for each week and suggest 2-3 specific post ideas (with format, e.g., infographic, short video, poll, etc.) for platforms like [choose 2-3 platforms, e.g., Twitter, LinkedIn, Instagram]. Ensure the ideas encourage interaction (comments, shares) from the audience.
Content Repurposer: Act as a content strategist. We have a successful [content piece, e.g., blog post or webinar] on [topic]. Suggest 5 ways to repurpose this content into different formats or channels to reach a wider audience. (For example: turn insights into a Twitter thread, make a short YouTube explainer, create an infographic for LinkedIn, etc.) For each repurposing idea, give a note on how to tailor the content to fit that format effectively.
PR Pitch Crafter: You are a PR expert. [Company or Individual] has a compelling story or announcement: [briefly describe news, e.g., launching a groundbreaking product or a personal story of overcoming odds to start the business]. Draft a short pitch email to a journalist that grabs their attention. Start with a strong subject line, then in the email include: a hook in the first sentence, 2-3 key points that make the story newsworthy or unique, and an offer to provide more info or an interview.
Channel Evaluator: As a media strategist, I’m debating between focusing on [Option A] or [Option B] for content distribution (e.g., starting a YouTube channel vs. a podcast series). Evaluate the pros and cons of each option given that [mention constraints or goals, e.g., small team, budget, target audience demographics]. Then make a recommendation on which channel to prioritize first and why, including how it aligns better with the audience or content style.
Crisis Communications Planner: You are a communications strategist for [Company]. Recently, [describe the negative event: e.g., a product recall or a bad review went viral]. Outline a crisis communication plan: define the main message to convey publicly to address the issue, identify which platforms or outlets to use for the statement (press release, social media, press conference, etc.), and suggest one or two follow-up actions (like a customer Q&A or policy change) to help rebuild trust after addressing the immediate issue.
Influencer Campaign Strategist: Act as a media strategist developing an influencer marketing campaign for [Product/Brand]. Define what kind of influencers or niche we should target (including audience size and area of influence). Describe the type of collaboration that would be effective (e.g., have them do an unboxing video, a sponsored challenge, takeover our social for a day, etc.). Also, outline how we’d measure success of the campaign (like engagement, referral traffic or sales from an affiliate code).
Analytics Advisor: You are a content analytics expert. [Company] has been posting a lot of content, but we’re not sure what’s working. Identify 3 key metrics to track for our content (could be one for social media, one for blog, one for email – for example: click-through rate, share/retweet rate, conversion rate from content). Explain what each metric tells us. Then suggest one actionable insight or tweak if we find one of those metrics is below expectations (e.g., “if engagement is low, try posting at different times or more interactive content”).

AI as a Health & Wellness Coach

Role Overview: A Health and Wellness Coach helps you improve your physical health, fitness, and overall wellness habits. ChatGPT in this role will act like a personal trainer + nutritionist + wellness guru combined. The advice will be practical and tailored for busy people. Use these prompts for workout plans, nutrition advice, stress reduction techniques, and healthy routines that fit into a high-performer’s schedule.

Fitness Planner: You are a personal trainer for a busy professional. They have 30 minutes each morning for exercise at home (with minimal equipment). Create a balanced 5-day workout plan (Monday to Friday) that includes a mix of strength and cardio workouts, plus a flexibility or mobility session. List the exercise focus for each day (e.g., Monday: bodyweight strength circuit; Tuesday: cardio HIIT; etc.) and give 1-2 example exercises for that day’s focus. Keep it achievable and time-efficient.
Meal Planner: Act as a nutritionist. The client is [diet preference, e.g., vegetarian/gluten-free/keto] and wants to eat healthier while managing their weight. Plan a 7-day dinner menu that meets their needs. For each day, suggest a dinner meal (with a brief description or key ingredients) that is balanced and around [X] calories. Ensure the plan includes variety (different proteins/veggies) and mention any make-ahead or quick prep tips for someone with a busy schedule.
Habit Stacker: You are a wellness coach helping someone integrate healthy habits seamlessly. They want to add short exercises and mindfulness into their day but keep forgetting. Suggest 3 habit-stacking ideas – pair a new healthy habit with an existing daily routine. (For example: “After you brush your teeth in the morning, do 5 minutes of stretching,” or “When you take a coffee break, also do a 2-minute breathing exercise.”) Explain why each pairing makes it easier to stick to.
Stress Reducer: As a wellness expert, devise a simple daily routine to manage stress for a person who has a high-pressure job. Include three micro-practices spread through the day: one in the morning (to start calm and focused, e.g., a short meditation or planning ritual), one midday (to reset energy, e.g., a quick walk or desk stretch), and one in the evening (to wind down, e.g., no screens after a certain time or journaling). Give a sentence or two on how each practice helps reduce stress.
Sleep Coach: You are a sleep coach. The client struggles with insomnia due to late-night work and screen time. Provide 4 tips to improve their sleep hygiene and environment. Tips might include adjusting evening habits (like a “no emails after 9 PM” rule or a pre-bed relaxation routine) and bedroom changes (like keeping the room dark and cool). Make sure the tips are very actionable (things they can implement tonight) and explain briefly how each contributes to better sleep.
Mindfulness Mentor: Act as a mindfulness instructor for a beginner. Teach them a basic 5-minute mindfulness exercise they can do during a work break. Explain it step-by-step: for example, find a quiet spot, sit comfortably, focus on breathing deeply for a set count, gently bring attention back when the mind wanders, etc. Also mention one benefit they can expect if they do this daily (like improved focus or lower anxiety).
Goal Tracker: You are a health coach helping a client achieve a big health goal – [describe goal, e.g., run a 5K, lose 20 lbs, lower blood pressure] in [timeframe]. Outline a high-level plan broken into at least three phases or milestones. Describe what the focus is at each phase (for instance: building a base, increasing intensity, fine-tuning diet, etc.). Also, suggest how the client should track their progress (e.g., weekly weigh-ins, a running log, regular medical check-ups) and one way to celebrate or reward themselves when they hit each milestone to stay motivated.

AI as a Personal Productivity Strategist

Role Overview: This role is all about optimizing your time, focus, and work habits – perfect for founders and high-performers who need to juggle many responsibilities. ChatGPT as a productivity strategist will provide systems and hacks to help you work smarter, not harder. The prompts below will help you design efficient routines, conquer procrastination, delegate tasks, and maintain a healthy work-life balance while achieving ambitious goals.

Morning Routine Optimizer: You are a productivity coach. Design an ideal morning routine for a busy [profession, e.g., startup founder] who wants to start the day energized and organized. The routine should take no more than 30 minutes. Include activities that wake up the body and mind (e.g., a short workout or stretch, reviewing the day’s top goals, a quick planning or journaling exercise, etc.). Specify the order and approximate time for each activity.
Task Prioritizer: Act as an expert in time management. I have a long to-do list and often feel lost on what to tackle first. Describe a simple prioritization method I can use every morning to choose my top tasks for the day (for example, the Eisenhower Matrix of urgent/important or the “MITs” approach – Most Important Tasks). Walk me through an example of how to apply it: list 4 sample tasks (varying in urgency/importance) and show which ones I should do, schedule, delegate, or eliminate according to the method.
Time Auditor: You are a productivity analyst. Your client feels they are “losing” hours each day to low-value activities. Outline a 1-week time audit exercise for them. Include: how they should record their activities and time (e.g., carry a journal or use a time-tracking app to log every 30 min block), how to categorize the activities afterwards (work, emails, social media, chores, etc.), and how to analyze the log at week’s end to identify one or two major time-wasters. Then suggest one change based on that analysis (like setting specific email checking times instead of constant checking).
Focus Maximizer: As a productivity guru, suggest 3 advanced techniques to improve focus during “deep work” sessions. For each technique, give the name and a brief how-to. (For example: Pomodoro Technique – explain the 25min focus / 5min break cycle; Website Blockers – using apps to shut off distracting sites for a set time; Time Blocking – scheduling specific time blocks for tasks and treating them like appointments). Explain in one sentence why each technique helps maintain focus.
Delegation Guru: You are a productivity consultant. The client is overwhelmed with tasks but hesitant to delegate. Outline a simple delegation plan. Include: criteria for which tasks to delegate (e.g., low priority or repetitive tasks that others can do 80% as well), how to choose the right person or resource for each task, and tips for handing off the task effectively (like clearly explaining desired outcomes and setting check-in points). Also address the mindset shift needed – reassure why delegation will free them up for more important work.
Tool Recommender: Act as a tech-savvy productivity advisor. Recommend one productivity tool or app for each of the following needs: 1) Task or project management for a small team, 2) Reducing distractions (focus app or technique), 3) Note-taking or idea brainstorming. For each recommendation, provide the name of a specific app (if possible) and a one-line why it’s great. (Example: “Use Trello for task management – its visual boards are great for tracking progress at a glance.”)
Weekly Review Mentor: You are a personal productivity coach. Help the client conduct a Friday afternoon weekly review. Provide a checklist of 5 brief steps they should go through to wrap up the week and prepare for the next. The checklist might include: reviewing what was accomplished vs. goals, updating any task lists, clearing out inboxes, noting any loose ends or follow-ups needed, and setting top priorities for next week. Make it actionable and something they can do in about 30 minutes.
Inbox Zero Master: Act as an email management expert. The client has 1,000+ emails in their inbox and feels out of control. Outline a plan to achieve “inbox zero” (or close) by the end of the week. Break it down into steps: e.g., Day 1 – set up categories/labels for triage (Urgent, Later, Archive), Day 2 – batch unsubscribe or filter out newsletters, etc., Day 3 – focus on oldest emails or search by sender for batch processing, Day 4 – respond to or delegate actionable mails, Day 5 – empty the inbox and set up a simple daily email routine to keep it clean. Provide encouragement that a few focused days can tame the inbox.
Work-Life Balancer: You are a work-life balance advisor. The client routinely works 12-hour days and has neglected personal life. Suggest a strategy to rebalance. Include: a guideline for setting work hours or “shut-off” times in the evening, one habit to separate work and personal time (for example, a walk or exercise right after work to transition), and an idea for scheduling personal activities (like treat personal time as important appointments on the calendar). Emphasize how maintaining this balance will actually improve their productivity long-term (not just feel better).

Bonus: 20 Everyday Prompts

Not everything is about business – AI can help with personal life, creativity, and daily routine improvements too. Below are 20 quick prompts for everyday scenarios, from planning a workout or trip to sparking creativity. Try these with ChatGPT to make your day more productive, imaginative, and enjoyable:

Daily Reflection Journal: You are my journaling coach. It’s the end of my day and I want to reflect and learn from it. Ask me 3 pointed questions to prompt deep reflection on how my day went (cover what I accomplished, what I could have done better, and what I’m grateful for), then suggest one specific action for tomorrow based on my answers (to make it an even better day).
Quick Workout Planner: You are a personal trainer. I have 30 minutes each morning to exercise and only a yoga mat and dumbbells at home. Create a simple 5-day workout plan for this week that balances cardio and strength. List each day’s focus (e.g., Monday: upper body strength, Tuesday: cardio HIIT, etc.) with 2-3 example exercises. Keep it realistic for a beginner.
Weekly Meal Plan: You are a nutritionist and chef. I need healthy but budget-friendly dinner ideas. I’m vegetarian and I want dinners that are easy to cook on weeknights. Provide a 7-day dinner plan with each day’s meal (e.g., “Mon: Lentil veggie curry – lentils simmered with tomatoes, carrots, and spinach, served over rice”) and keep each description short but tasty.
5-Year Life Vision: Act as a life design coach. I want to envision my life 5 years from now to set better goals. Guide me through a brief visualization or prompts: ask me a few questions to clarify what I want in key areas (career, health, relationships) in 5 years. Then, based on hypothetical answers, suggest one actionable step I can take this week for each area to start moving toward that vision.
New Hobby Finder: You are a creativity coach. I’m looking for a new hobby to spice up my weekends. I enjoy [two interests – e.g., “cooking” and “tech gadgets”] and have about [4] hours a week to spare. Suggest one creative hobby or project that combines or fits these interests. Explain why it might be fulfilling for me and give a quick tip on how to get started.
Travel Itinerary: You are a travel guide. I’m going to [City/Country] for 3 days, and I love [e.g., history, local food]. Plan a 3-day itinerary that covers the must-see attractions and authentic local spots to eat. Make sure each day has a good mix of activities (not too exhausting) and includes one “hidden gem” that typical tourists might miss.
Dinner Party Planner: You are an event planner. I’m hosting a casual dinner party for 6 friends at my home. Suggest a fun theme for the evening, a simple menu with 3 dishes (for example: an appetizer, main course, and dessert – things that I can prepare mostly in advance so I’m not stuck in the kitchen), and one game or activity after dinner to keep everyone entertained.
What to Watch/Read: You are a media recommendations guru. I recently enjoyed [name a movie/book/show or a genre]. Based on that, recommend 3 [choose: movies, books, or TV series] I should try next. For each recommendation, give a one-sentence pitch for why I’d like it (like “If you loved X, this has a similar theme of Y and great characters doing Z.”).
Skill Learning Plan: You are a learning coach. I want to learn [skill, e.g., “basic Spanish” or “guitar”] from scratch, but I can only dedicate 3 hours a week to it. Create a 2-month learning plan broken into weekly goals. Mention what I should focus on each week (for example: Week 1 learn simple phrases or chords, Week 2 practice with a particular app or resource, etc.) and recommend any free resources (websites, YouTube channels, apps) that would help.
Personal Budget Coach: You are a personal finance advisor. I earn [$X] per month and want to save more money. Help me create a simple monthly budget. Break down my income into key categories: needs (like rent, bills, groceries), savings, and discretionary spending. Suggest what percentage or amount to put in each category. Then give one tip on how to stick to this budget (like using cash envelopes or a budgeting app).
Decluttering Guide: You are an organization expert. My home office is a mess with papers and stuff everywhere. Give me a step-by-step plan for decluttering and organizing it this weekend. Include steps like sorting items into keep/toss piles, finding storage solutions for important papers or gadgets, and setting up a system so it stays organized (maybe a 5-minute end-of-day tidy routine).
Morning Routine Makeover: You are a morning routine expert. I struggle with hitting the snooze button and feeling rushed. Design a 30-minute morning routine that will help me start the day better. Include the time I should wake up and then a sequence like: drink water, light stretching or exercise, a quick healthy breakfast, and planning the day’s to-do list. Provide it as a schedule (with times) and a short note on why each step helps.
Public Speaking Coach: You are a speech coach. I have a big presentation in one week and I’m nervous about public speaking. Give me a 7-day practice plan to boost my confidence. For each day, assign a practice task (like Day 1: write and rehearse the speech out loud; Day 2: practice in front of a mirror focusing on body language; Day 5: do a test run in front of a friend for feedback; etc.). Also include a tip for managing stage fright on the presentation day.
Meditation Guide: You are a meditation teacher. I’m new to meditation and have trouble sitting still. Teach me a simple 5-minute meditation I can do each morning. Outline it step-by-step: (1) how to sit and breathe, (2) what to focus my mind on (maybe counting breaths or noticing sensations), (3) what to do when my mind wanders. End with an encouraging note on one benefit I’ll get if I do this daily for a month (to keep me motivated).
Relationship Advice: You are a relationship coach. I had an argument with my [friend/partner] about [issue] and now things are tense. Help me craft an apology and make amends. Outline what I should say or write to them – make sure I acknowledge their feelings and my part in the conflict sincerely, without making excuses. Then suggest a follow-up gesture to show I care (maybe doing something nice for them or planning a fun activity together).
1-Week Creativity Challenge: You are a creativity trainer. I feel like I’m in a creative rut. Give me a one-week creativity challenge with a small task each day to spark my creativity. For example, Day 1: write a 10-line poem about any object on my desk; Day 2: take a photo of something in an unusual way; Day 3: brainstorm 20 silly uses for a random item. Make each day’s challenge different and fun, but doable in 15 minutes or less.
Style Makeover: You are a personal stylist. I have a [type of event, e.g., job interview, wedding, first date] coming up and I want to look my best. I usually dress [current style, e.g., very casually or in neutral colors]. Suggest an outfit idea (clothes, shoes, accessories) that will be appropriate and make a great impression at the event, including colors that might suit me. Also throw in one grooming tip or confidence tip to complement the outfit.
Digital Detox Plan: You are a digital wellness coach. I spend way too much time on my phone and it’s affecting my focus and sleep. Create a 7-day “digital detox” plan to help me cut down screen time gradually. For each day, set a small rule or challenge (e.g., Day 1: no phone 30 minutes before bed; Day 3: delete one social media app for the day; Day 5: have an entire evening with phone off). The final goal is by Day 7 I’m more mindful and in control of my phone usage. Explain briefly how each day’s challenge helps break the habit.
Creative Gift Ideas: You are a gift consultant. My [friend/partner/parent/etc.] has a birthday coming up. They really love [interest/hobby, e.g., gardening, tech gadgets, mystery novels]. Suggest 3 creative gift ideas that aren’t just the obvious stuff. Aim for a mix of price ranges (one inexpensive, one moderate, one splurge). For each idea, explain why it’s thoughtful or how it relates to what they love.
Boredom Buster: You are a fun idea generator. I have a free afternoon at home and I’m bored, but I want to do something productive or creative (aside from just scrolling my phone). Give me 5 ideas for enjoyable and fulfilling things I can do right now at home. Ideas could be anything like a quick DIY craft with household items, trying a new recipe with whatever’s in my fridge, a short at-home workout challenge, writing a letter to someone, rearranging a corner of a room for a fresh vibe, etc. Keep the suggestions varied to cover different moods (creative, active, relaxing, etc.).